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DVM Program Committee


The DVM Program Committee is responsible for the academic program (i.e. admissions, curriculum, schedule of studies, externship, etc.). The physical, personnel and financial resources of the college are the responsibility of the Dean and Dean's Council. The two groups shall work together to ensure the delivery of the best possible program.


As a program committee under the Board of Undergraduate Studies, the DVM Program Committee shall consist of no fewer than ten members, at least two of whom shall be from outside the Program. Members shall be appointed by the Dean following consultation with Department Chairs and student government leaders. Student representatives shall be named by the student government and shall include representatives from Phase 2 and Phase 3 of the DVM Program. There shall be one faculty representative from each department (the Chair or a representative of the Department Curriculum Undergraduate Teaching Committee), and an alternate faculty representative who will attend meetings in the event that the department representative is unable to attend. There shall be other faculty members appointed by the Dean on the basis of their involvement in matters related to the DVM program. There shall be one faculty member (normally the academic advisor), from each of the B.Sc. and B.Sc. (Agr.), programs.

The Committee shall elect its own Chair, who will serve a two year term, which is renewable. Normally, to be eligible for election as Chair, an individual must have been a member of the Committee for all the preceding year.

To Whom Responsible

The committee is responsible to the Boar of Undergraduate Studies and Senate, and reports to the Dean's Council for information and comment.

Others Who May Attend Meetings

The Deans of all Colleges and the Chair of the Board of Undergraduate Studies have the right to attend and speak at DVM Program Committee mettings. All faculty in OVC and the Director of the Teaching Hospital shall receive agendas and minutes of DVM Program Committee meetings, and have the right to attend and speak at meeting of the committee.


  • Meetings are held at least once per semester and at the call of the Chair.
  • Meetings will be held to consider matters of the program and to respond to requests for information and comment from the Board of Undergraduate Studies.
  • Agenda, background information on issues, and minutes will be available to all faculty.
  • Faculty has the right to attend DVM Program Committee meetings and speak to issues on the agenda.

The DVM Program Committee will report to the Dean and Dean's Council at least once each semester with regard to issues under discussion during that period. The Committee will advise the Dean of which issues the committee wishes to bring forward for further discussion at a faculty meeting, or for a vote via mail out ballot.

Voting Privileges

Members of DVM Program Committee have voting privileges and make decisions on most issues which comprise the agendas for committee meetings. Some issues are brought forward to the whole faculty as part of the agenda of a faculty meeting. Faculty have the opportunity to express their opinions on these issues and this input will be considered by the committee before a decision is made. Selected issues shall be put to a vote by means of a mil out ballot distributed to all faculty.


A quorum, which will consist of two thirds of the membership of the entire committee, will be required for all meetings of the committee in which issues are to be brought to a vote.

Duties as Defined by Senate Bylaws and Regulations

  • Periodically and comprehensively review the Program, assess the degree of achievement of the academic goals of the Program and propose changes as appropriate to be better achieve those goals
  • Consider and report to the Board of Undergraduate Studies upon proposals for modification of the Program for which it is responsible
  • Strike a sub-committee to be responsible for the handling of minor course changes (Curriculum subcommittee), and strike other sub-committees as necessary
  • Periodically review the various teaching-learning resources for the Program and make recommendations thereon to the appropriate officers and committees
  • Periodically review student counseling for the Program and make recommendations thereon to Deans, the Registrar and others as appropriate
  • Periodically review external liaison activities for the Program and make recommendations thereon to the appropriate administrative officers and committees
  • Periodically review student awards activities for the Program and make recommendations thereon to the College and Senate Awards Committees, the Deans and others as appropriate
  • Recommend policy and procedures for the Program to the Board of Undergraduate Studies
  • Admit students and recommend changes in admission requirements to the Board.
  • Receive and review marks, and decide continuation of study for students within the Program
  • Consider and dispose of requests for academic consideration of final course grades for medical, psychological or compassionate reasons. To carry out these responsibilities, the Program Committee shall establish an Academic Review Sub-committee and determine the composition of the sub-committee, size of quorum, and regulations under which it will operate. The Program Committee will bring forward its recommendation for membership of the Academic Review Sub-committee to the Board of Undergraduate Studies for approval
  • Consider requests for redress for the misapplication of an academic regulation
  • Recommend to the Board graduation of individual students within the Program