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OVC Scheduling Capability and Reporting System

Phase 1 of the OSCAR system has been active in the OVC Health Sciences Centre since June of 2015.  As of January 2016, Phase 2 rolled the system out to the academic and ancilliary departments at OVC.

What is OSCAR?

Web based self service tool that allows for:

  • Tracking time and time taken
  • Managing time off requests
  • Displaying leave (vacation, sick, etc.) balances
  • Scheduling staff (HSC only)

Why is the system needed at OVC?

  • Simplifies time reporting compared to current process
  • Replaces manual, paper-based process
  • Consistency – everyone following the same process
  • Approvals online – no printing, no emailing back and forth
  • Automatic reminders when approvals required
  • Reduce reporting errors – OSCAR performs calculations and provides correct options
  • Easy access – available from anywhere with an internet connection
  • Meet audit requirements
    • UofG Financial Services
    • Tri-Council and Cluster accounts
  • Utilizing technology to reduce administrative burden – meets core SAS objectives
  • Frees SAS Financial Clerks to provide service to other areas

Who should be using the system?

Approvers (Supervisors)

  • Faculty
  • Professional and Managerial Staff

Reporting Hours

  • Technical Staff
  • Administrative Staff
  • Professional and Managerial Staff (exceptions only)
  • Sessionals
  • Post Doctoral Fellows (exceptions only)
  • Residents
  • GSA’s
  • Summer & Work Study Students

Not Included

  • Invigilators (Use template and submit to your department ACF)
  • Simulated Clients
  • Graduate Students
  • Volunteers
  • NILL salaried employees

When is this happening?

Phase 1 - OVC HSC

  • Intiated as of June 1st, 2014

Phase 2 - OVC Academic and Service Units

  • Initiated as of: January 8th, 2016

How can I learn the system?

  • This website will be the home for all information related to the OSCAR system
    • Training Videos
    • Training Manuals
    • FAQs
  • In person training
  • Email support