Curricular Management in the DVM Program

Overview
Overview Diagram
DVM Program Committee
Curriculum Committee

Phase Leader Committee
Course Coordinators
Departmental Teaching
and Learning Committees

Overview

The DVM 2000 Curriculum is a Senate approved program at the University of Guelph, with the objective of providing the experiences, knowledge and skills, as defined by a series of competencies, which are required by entry-level veterinarians.

These competencies are developed through a defined series of prescribed courses delivered over four Phases of the Program. The intent is to have a level of coordination and integration of course material both within and between each of the Phases of the Program. Therefore, individual courses are delivered within the context of the overall objectives of the DVM Program and are not autonomous, stand-alone units. In order to effectively deliver and administer courses within the broader context of the DVM Program, all courses are assigned to one, or more of the four College departments. Many DVM courses have more than one coordinator, often from differing departments. For those courses a principal coordinator and corresponding department will be assigned, with the expectation of on-going collegial collaboration between the coordinators and departments involved. The respective department Chairs are responsible for ensuring the delivery and administration of those courses. This includes appointing course coordinators and faculty instructors. The Phase Leaders are the curricular link between courses within each Phase and multi-phase courses. It is their role to work with Chairs, Course Coordinators and the Associate Dean (Academic) to facilitate the scheduling, delivery and coordination of courses in the DVM Program. Course coordinators are responsible for developing the course structure, including the objectives, scheduling of content and quality evaluation strategies, within the context of the principles of the DVM Program. The specific content delivered within a course is the responsibility of the coordinator and the faculty instructors, again in context of a graduated development of the curricular competencies.

Curricular Management Overview Diagram

Curricular Management Overview Diagram

 

Terms of Reference: DVM Program Committee

Preamble

From Senate Handbook: “each Program Committee has a responsibility, subject to the authority of the Board and of Senate, for three main academic functions: (i) continuing review of the Program (including, but not limited to, approving new courses, course changes, and changes to schedules of studies) (ii) admissions to the Program, and (iii) determining the academic status of students (subject to appeal to the Committee on Student Petitions). Program Committees are free to delegate one or more of their functions to sub-committees, which may include members who are not members of the Program Committee. Program Committees shall inform the Board annually of their internal organization relating to the three functions of review of Programs, admission, and review of academic status, and shall inform the Board of the membership of any subcommittee charge with any of these functions. The Chair of any subcommittee charged with one of these three functions shall be a member of the Program Committee.”

In OVC, the College has designated committees for Admissions, Academic Review, and Curriculum as three separate subcommittees of the Program Committee.

Membership

  • As a program committee under the Board of Undergraduate Studies, the DVM Program Committee shall consist of no fewer than ten members, at least two of who shall be from outside the Program.
  • The Dean following consultation with Department Chairs and student government leaders shall appoint members.
  • Student representatives shall be named by the student government and shall include one representative from each of the four years of the DVM program.
  • There shall be one faculty representative from each department (the Chair or a representative of the Department Curriculum Undergraduate Teaching Committee), and an alternate faculty representative who will attend meetings in the event that the department representative is unable to attend.
  • There shall be other faculty members appointed by the Dean on the basis of their involvement in matters related to the DVM program.
  • There shall be one faculty member (normally the academic advisor), from each of the B.Sc. and B.Sc. (Agr.), programs.
  • The Committee shall elect its own Chair, who will serve a two-year term, which is renewable. Normally, to be eligible for election as Chair, an individual must have been a member of the Committee for all the preceding year.

To Whom Responsible:

The committee is responsible to the Board of Undergraduate Studies and Senate, and reports to the Dean's Council for information and comment.

Others Who May Attend Meetings

The Deans of all Colleges and the Chair of the Board of Undergraduate Studies have the right to attend and speak at DVM Program Committee meetings. All faculty in OVC and the Director of the Veterinary Teaching Hospital shall receive agendas and minutes of DVM Program Committee meetings, and have the right to attend and speak at meeting of the committee.

Meetings

Meetings are held at least once per semester and at the call of the Chair. Meetings will be held to consider matters of the program and to respond to requests for information and comment from the Board of Undergraduate Studies. Agenda, background information on issues, and minutes will be available to all faculty. Faculty has the right to attend DVM Program Committee meetings and speak to issues on the agenda. The DVM Program Committee will report to the Dean and Dean's Council at least once each semester with regard to issues under discussion during that period. The Committee will advise the Dean of which issues the committee wishes to bring forward for further discussion at a faculty meeting, or for a vote via mail out ballot.

Voting Privileges

Members of DVM Program Committee have voting privileges and make decisions on most issues, which comprise the agendas for committee meetings. Some issues are brought forward to the whole faculty as part of the agenda of a faculty meeting. Faculty have the opportunity to express their opinions on these issues and this input will be considered by the committee before a decision is made. Selected issues shall be put to a vote by means of a mail out ballot distributed to all faculty.

Quorum

A quorum, which will consist of two thirds of the membership of the entire committee, will be required for all meetings of the committee in which issues are to be brought to a vote.

Duties as Defined by Senate Bylaws and Regulations

  1. Periodically and comprehensively review the Program, assess the degree of achievement of the academic goals of the Program and propose changes as appropriate to be better achieve those goals.
  2. Consider and report to the Board of Undergraduate Studies upon proposals for modification of the Program for which it is responsible.
  3. Strike a sub-committee to be responsible for the handling of minor course changes (Curriculum subcommittee), and strike other sub-committees as necessary.
  4. Periodically review the various teaching-learning resources for the Program and make recommendations thereon to the appropriate officers and committees.
  5. Periodically review student counseling for the Program and make recommendations thereon to Deans, the Registrar and others as appropriate.
  6. Periodically review external liaison activities for the Program and make recommendations thereon to the appropriate administrative officers and committees.
  7. Periodically review student awards activities for the Program and make recommendations thereon to the College and Senate Awards Committees, the Deans and others as appropriate.
  8. Recommend policy and procedures for the Program to the Board of Undergraduate Studies.
  9. Admit students and recommend changes in admission requirements to the Board.
  10. Receive and review marks, and decide continuation of study for students within the Program.
  11. Consider and dispose of requests for academic consideration of final course grades for medical, psychological or compassionate reasons. To carry out these responsibilities, the Program Committee shall establish an Academic Review Subcommittee and determine the composition of the sub-committee, size of quorum, and regulations under which it will operate. The Program Committee will bring forward its recommendation for membership of the Academic Review Sub-committee to the Board of Undergraduate Studies for approval.
  12. Consider requests for redress for the misapplication of an academic regulation.
  13. Recommend to the Board graduation of individual students within the Program.

Terms of Reference: Curriculum Committee

Preamble

The curriculum committee is a required subcommittee of the DVM Program Committee. Overall, the mandate of the committee is to review the curriculum, establish the curriculum (content, modes of delivery and evaluation), assess the degree of achievement of the curricular and undergraduate academic goals, initiate and respond to proposals for change in the curriculum.

Membership

Associate Dean - Academic (Chair)
Phase Leaders
Departmental Teaching and Learning Committees Chairs/Representative.
Department Chairs
DVM Student Representatives (2, designated by the CVSA)
Chair of the DVM Program Committee (ex officio).

Term of Office

Three years (renewable)

To Whom Responsible

DVM Program Committee

Meetings

Once per semester, or as required.

Quorum

A quorum, which will consist of two thirds of the membership of the committee, will be required for all meetings of the committee in which issues are to be brought to a vote

Duties

  • Develop academic policies, as required, for the delivery of the DVM Program based on the curricular principles approved by Senate.
  • Review course and program outcomes and provide feedback to course coordinators and Chairs with recommendations for change or improvement where appropriate
  • Report outcome of reviews to DVM Program Committee and initiate and respond to requests from the DVM Program Committee for changes in the DVM Program to improve its quality or effectiveness
  • Consider, and where deemed appropriate, approve changes to courses or Phases that may require Program Committee, Board of Undergraduate Studies or Senate approval
  • Consider resource (human and financial) implications as they relate to delivery of the curriculum.
  • Provide leadership in the planning and implementation of opportunities and changes/additions to the Program that enhance the understanding of, and access to, a broader range of career opportunities.

Terms of Reference: Phase Leader Committee

Preamble:

The Phase Leaders are the curricular link between courses within each Phase and multi-phase courses. It is their role to work with Chairs, Course Coordinators and the Associate Dean (Academic) to facilitate the scheduling, delivery and coordination of courses in the DVM Program.

Membership:

Associate Dean (Academic), Chair
Phase Leader for each Phase of DVM Program

  • Phase Leaders should display the willingness and ability to work with the faculty across various disciplines to develop a cohesive teaching "team".
  • Phase Leaders should have an active teaching role in their respective Phase of the DVM Program
  • Ideally, each department would be represented, although this may not always be possible.

Term of Office

Three years (renewable)

To Whom Responsible

Curriculum Committee

Meetings

As required, at the call of the Chair.

Duties

  • Work with other Phase Leaders and Associate Dean (Academic) to ensure integration and sequencing of courses within and across Phases.
  • Meet, at least once per semester, with all Course Coordinators of the respective Phase in order to facilitate course development, identify and resolve issues where possible and bring unresolved problems to the attention of the Associate Dean and the Curriculum Committee as required.
  • Meet, at least once per semester, with the student representatives from each course within a Phase to ensure open communication and identify student issues.
  • Coordinate Timetabling (teaching and evaluation time) and compilation of handbooks for the Phase.
  • Work with the Associate Dean (Academic) in process of evaluation of the Phases.

Terms of Reference: Course Coordinators

Preamble

Administration of all courses in the DVM Program is assigned to one of the four departments. Many courses involve instructors from more than one department and may have more than one coordinator, not necessarily from the same department. For purposes of course administration, the coordinator within the department that has the majority of the teaching responsibilities will normally be designated as the principal coordinator. Normally, the department with the majority of the instructional load will be given responsibility for dealing with administrative matters related to the course. Course Coordinator should be assigned based on their willingness and ability to work with the faculty across various disciplines to develop a cohesive teaching “team”.

Term of Office

Appointed by the department Chair(s) responsible for delivery of the course in consultation with the Phase Leader.

To Whom Responsible

Through the Phase Leaders to the Curriculum Committee for course delivery and to their respective department Chair with respect to administrative matters.

Duties

  • In consultation with the course instructors, develop the student learning objectives (within the context of the Curricular Competencies), define the modes of delivery and evaluation (within the context of the principles of the DVM Program).
  • Develop a Course outline which includes;
    • Calendar description
    • Course goals
    • Student learning objectives
    • Outline of the teaching delivery strategies
    • Evaluation Strategies (Formative and Summative)
    • Lecture outline
    • Learning resources (required, recommended or available)
    • Statement outlining student assessment of course
  • Provide oversight for the course to ensure that the content is being delivered as stated in the course outline
  • Be responsible for the collation, review and delivery of all formative and summative evaluations of student performance, including grade submission.
  • Work with the appointed student course representative to resolve any studentidentified issues within the course
  • Assist the Phase Leader and Associate Dean (Academic) in the process of course evaluation

Terms of Reference: Departmental Teaching and Learning Committees

Preamble

The teaching and learning committees are at the discretion of the department Chair.

Membership

Although at the discretion of the department Chair, it is suggested that the committee be composed of faculty representatives from amongst those currently teaching in the DVM program, with the Chair of the committee to be chosen from amongst its members. The Chair or a designate sits as a member of the College Curriculum Committee. Departments may choose to include students or staff members on their committee. The Department Chair is ex officio.

Duties (may include):

  • Coordination between DVM and Non-DVM Programs
  • Philosophy of teaching:
    • Delivery
    • Evaluation
  • Departmental Integration
    • Support (resources)
    • Equitable workloads